How to set up your Google Data Studio e-mail delivery?

You can navigate to the “Share” button in any Data Studio report and select the “Schedule email delivery” option. In the pop-up, you have the flexibility to tweak the delivery frequency, pages shared and customize the email subject and message.

• Customize email subject and message. Once you tick the box, you can easily write a subject line and leave a message that will be shared every time the report is sent.
• Pages. You can select which pages you want to share in your email. The menu allows for multi-select.
• Repeat. This option controls the cadence and in addition to the presets (eg. Daily, Weekly on Monday and etc.), you can select a “Custom” schedule, which is quite flexible (below). For example, you can select the frequency and specific start days.

What does the Google Data Studio e-mail look like when it arrives in your client’s inbox?

When the e-mail arrives in your inbox, you will see an inline image, a preview of your report’s first 5 pages. Of course, there will also be an attachment with the PDF version of the report, which can be easily forwarded.

Another benefit is that if your client decides to “reply-to” your scheduled e-mail report, the default recipient is the Data Studio report owner. Therefore, if any questions come up, you will get them immediately.

*In a recent update by Google (April 22, 2021), you would also receive an email if your scheduled email report fails to go out.

*As of 2022, Reports sent as scheduled email or downloaded as PDF now use the report name as the attachment and downloaded file name.

What are the limitations of e-mail delivery?

• You can only have one e-mail schedule per report.
• You are not able to customize the e-mail address that is sending the scheduled e-mail. All e-mails are coming from Google Data Studio <data-studio-noreply@google.com>. However, as of recently, all scheduled emails show the sender’s address “via Google Data Studio.”
• The owner is always part of the recipient’s list. This can prove to be annoying when you schedule more than 3-4 e-mails.

I hope this was helpful! If you have any questions, feel free to DM me on LinkedIn or subscribe to my newsletter for more updates

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